Barbara and the Cleva team
Bots that do the admin.You stay in control.
You message Barbara on WhatsApp. She handles your invoices herself and brings in the right specialist for statements, credit control, bank matching, reporting and growth.
Barbara · Invoices
Photo in. Xero draft out.
Anyone on your team photographs a supplier invoice and sends it to Barbara. She reads it, checks it isn't a duplicate, drafts the bill in Xero with the invoice attached, and sends it to your approver with Approve and Reject buttons.
Approvers can ask her things too: what you owe a supplier, who's overdue, what's waiting.
Cleva · finance assistant
£1,240.00 inc VAT, due 31 Oct.
Draft is in Xero.
How it works
Set up once. Approve on WhatsApp.
Connect Xero and add your team
Each person gets an invite with a one-tap WhatsApp link and a join code. Barbara knows who they are and what they're allowed to do.
Send invoices your way
Photos and PDFs on WhatsApp, or forward supplier emails to your own Cleva address. Connecting your mailbox directly is coming soon.
Approve in one tap
Drafts arrive with the amounts checked and the original attached. Approve, reject, or open the draft in Xero.
The team
One contact. A whole back office behind her.
Barbara is in early access now. Her team joins one by one, and each works through the same WhatsApp chat, so there's nothing new to learn.
Finance
- Early access
Barbara · Team lead · Invoices
Your first contact on WhatsApp. Turns supplier invoices into Xero draft bills, gets them approved, and answers money questions. Hands specialist work to the team.
- Join the waitlist
Clive · Supplier statements
Checks supplier statements against your ledger and asks suppliers for any invoices you are missing.
- Join the waitlist
Dennis · Credit control
Chases overdue customer invoices on a polite-to-firm schedule and logs promises to pay.
- Join the waitlist
Emily · Customer statements
Sends a statement to every customer with a balance on the first working day of the month.
- Join the waitlist
Winston · Bank matching
Matches new bank lines in Xero each morning and asks you about the ones he can't place.
- Join the waitlist
Rupert · Payment runs
Proposes a weekly payment run that fits your cash and prepares the bank file for you to release.
- Join the waitlist
Barry · Reporting
A one-page Monday report on cash, debtors, creditors and profit for every company, in plain English.
Growth
- Join the waitlist
Sarah · Enquiries
Replies to new enquiries within minutes, asks the right questions and books calls with the hot leads.
- Join the waitlist
Laura · SEO
Audits your website weekly, fixes on-page issues and drafts articles for searches you can win.
- Join the waitlist
Margaret · Marketing
Turns your jobs, photos and news into LinkedIn posts and a monthly newsletter.
Your Cleva address
Suppliers can email Barbara too
Every company gets its own address. Give it to suppliers, or set a forwarding rule on your accounts inbox, and invoices join the same approval queue. Connecting your accounts mailbox directly is coming soon.
yourcompany@in.cleva.co.ukSafe by design
Built for people who sign off the money
- Every bill starts as a draft in Xero
- Barbara never pays, moves money or changes bank details
- Each person only sees what their role allows
- Duplicates are caught before they're drafted
- Works with simple forwarding rules today; direct mailbox connection coming soon
- Your data is never used to train AI models
Meeting Cost Meter
Every meeting has a cost
See the true cost of every Teams meeting as it happens, and turn wasted meeting hours back into working time.
Questions
Do my staff need to install anything?
No. Barbara is a normal WhatsApp contact. Staff join by tapping the link in their invite.
What if Barbara reads an invoice wrong?
Every bill starts as a draft and comes to an approver first. Barbara flags low-confidence reads and asks when something is unreadable.
Which accounting software?
Xero, today.
Is Barbara a real person?
No. Barbara and her team are AI assistants run by Cleva, and they'll tell you so if you ask.